• Zerone completed the large ERP implementation of MS Dy 365 F&O at IFS, Qatar having 19 legal entities • Zerone completed the LS Retail/Dynamics BC implementation successfully in one of the biggest defence organisation in Bahrain • Entire Shift Group in Qatar went Live on MS Dynamics F&O successfully and implementation done by Zerone • Successful upgradation done by Zerone from MS Dy Nav 2016 to MS Dy BC in one of the leading Trading/Engineering company in Qatar • Shaqab group having 6 legal entities went Live successfully with MS Dy 365 F&O and its implemented by Zerone • Zerone completed the successful MS Dy BC implementation at Al Sada Plastics and Profiles,Qatar • Zerone along with Infosys bagged the contract from Ooredoo,Qatar for supporting their IFRS application • Zerone bagged the contract of MS Dy BC implementation from the leading organisation in Trading/Engineering from UAE • IIS, Qatar went Live on MS Dynamics BC and its done by Zerone • Zerone supporting QPS, Qatar for Dynamics Navision from last more than 10 years • Zerone supporting leading company from Jeddah, KSA in retail for LS Retail/Navision • Zerone implemented MS Dy 365 F&O at Mueller, Bahrain • Zerone done the migration successfully from MS Dy 365 on premises to cloud at UCC, Bahrain

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If you own a business in Qatar, you would have realized that a number of processes have to be managed to successfully operate your organization. The processes range from inventory management and accounting to customer relationship and human resources management. ERP software helps you to integrate the various functions and streamline the processes and make information accessible to everyone concerned in the different functional departments. However, it is important that you work closely with the best ERP solutions provider in Qatar in order to derive the maximum benefits.

Now, one of the most crucial factors you need to take into account when deciding to implement a new ERP system for your organization is whether to opt for on-premises or cloud system. The popularity of cloud ERP systems is on the rise though many companies continue to use the traditional on-premises systems. Understanding the basic differences between on-premises and cloud-based ERP systems and the pros and cons of each can help you make an informed decision as to which one system best meets the needs of your organization.

On-premises Vs. Cloud-based ERP System

The primary difference between the two systems is the manner in which the software is implemented and accessed. In the case of on-premises ERP systems, the software is installed on servers and computers owned or leased by the company. In contrast, the vendor owns or leases the servers in the case of cloud-based systems. You can access the servers through a browser. Typically, cloud-based systems are SaaS products and infrastructure and software form part of the services provided. For more information about these systems, you can consult with the top ERP Solutions provider in Qatar.

Enterprise Resource Planning

Some of the differences between the two systems are as follows:

Cost and time

The upfront investment required when implementing an on-premises ERP solution is higher as you need to purchase the required software and hardware systems. You also need to have an in-house IT team in place to manage the system. Establishing the infrastructure and deployment of the system is a time-consuming process as well.

If you opt for a cloud-based ERP system, you can start using it almost immediately as the software would have already been deployed on the cloud. You just have to pay a periodic subscription fee according to the usage. A major portion of the hardware costs can also be avoided. This means a cloud ERP solution is more cost-effective than the on-premises system.

While capital expenditure is required for setting up an on-premises ERP system, the subscription fee that you pay for the cloud system can be classified as operating expenditure.

Mobile Access and Customization

On-premises ERP systems allow you to customize the software to meet your specific requirements. However, the customization process is a time-consuming affair. Further, you have to make the necessary changes as and when the vendor updates or enhances the software. Moreover, the system may not provide data in real-time to stakeholders and employees.

When implementing a cloud-based ERP system, the service provider will customize the solution according to your specific requirements. Your system gets updated automatically with security patches and the latest software versions. In addition to this, the cloud ERP system enables on-the-go access through native mobile applications.

Ownership and Data Security

You are solely responsible for ensuring security and control of data if you have implemented an on-premises ERP system. Often, these systems experience malicious attacks because of the lack of supervision and implementation of the right data security protocols.

Cloud ERP systems ensure data security by opting for encryption methods. Besides, a reliable ERP solutions provider in Qatar will automatically update your systems to ensure that you are operating in a secure environment.

Integration and Scalability

It is important to pay a great deal of attention and invest time for the integration of new systems with the existing ones when implementing on-premises ERP solutions. If not done properly, you can experience a lot of problems at a later date.

When implementing a cloud-based ERP solution, the service provider takes care of the integration process and ensures a seamless experience for all concerned.

As far as scalability is concerned, cloud ERP solutions offer a greater level of flexibility when compared to on-site ERP solutions as additional hardware may have to be installed in the latter case.

Training and Support

On-premises ERP systems call for extensive training to be provided to the employees. Technical support may also be required for extended periods of time.

For cloud-based ERP systems, ample support is usually rendered by the service provider for sorting out technical problems that may occur and for managing IT functions with least downtime.

As such, the advantages of adopting a cloud ERP solution for your business can be summarized as follows:

  • Improved cash flow: It replaces a significant amount of hardware and deployment costs with a subscription-based pricing model.
  • Lower operating costs: It has been observed that cloud ERP solutions cut down operating costs by as much as 70 percent.
  • Simple integration and quick start: The cloud-based ERP solution enables seamless integration with the existing system. Furthermore, the intuitive interfaces that come with the solution enable the users to start straightaway.
  • Greater flexibility: You can easily and quickly scale up/down your capacity as the business grows/demand fluctuates. You need to pay only for the services that are provided.
  • Automatic updates: The cloud services provider keeps track of software updates ensuring that you have access to the latest versions of the software and security features.

Zerone Technologies, Qatar

As the leading ERP solutions provider in Qatar, Zerone Technologies can help you implement or migrate to a cloud-based setup. The top systems integration company makes available IT products and solutions for businesses of all sizes. Moreover, Zerone is a Microsoft Gold Partner in Qatar and has extensive experience and expertise in implementing Microsoft’s cloud-based solutions for small, medium and large enterprises. Apart from the fact that Zerone Technologies is the first-chosen Microsoft Preferred Cloud Partner.

Businesses are often faced with different kinds of problems during the course of day-to-day operations. However, technological advancements have made it easy and simple for organizations to tackle these problems in an effective manner. One solution that has been developed by technology companies to help businesses handle their operational problems is Enterprise Resource Planning or ERP Solutions.

ERP Solutions

In any business organization, several activities happen simultaneously in different departments. An ERP system integrates various activities and ensures better control for business enterprises over their operations with the help of its six main components listed below:

  1. Accounting – This module helps businesses reduce the time that accountants spend on some of the tedious manual tasks. It automates various processes.
  2. Human Resources – The human resources management component automates the processes associated with recruitment, monitoring attendance, tracking paid time off, salary computation, and many other activities.
  3. Manufacturing – The manufacturing component helps organizations operating in this industry streamline many of their processes, for example, determination of the reordering point of raw materials needed to produce goods.
  4. Customer Relationship Management – This module provides organizations with tools that help boost relationships with their customers.
  5. Inventory Management – An automated inventory tracking module enables stock level prediction and automates reordering of materials, among many other things.

In addition to these modules, many add-ons can be implemented based on the needs of businesses.

Microsoft Dynamics

Microsoft Dynamics is both an ERP software application and a Customer Relationship Management or CRM solution. The ERP solution, which forms part of Microsoft’s Business Solution Applications, can be used along with the company’s other programs and services, including SharePoint, Yammer, Azure, Office 365, and Outlook. Dynamics caters to the needs of small, medium, and large organizations operating in industries such as retail, manufacturing, services, and financial services. Public sector companies can also make use of Dynamics to manage their operations.

Microsoft Dynamics comprises of a set of products that can handle multiple languages, currencies, and legal compliances. In general, Dynamics includes two suits:

  • Microsoft Dynamics 365 Finance and Operations for mid-sized to large enterprises
  • Microsoft Dynamics 365 Business Central for small to mid-sized businesses

Both easily connect with PowerBI and Office 365

Zerone Technologies

Zerone Technologies is Microsoft’s Partner and ERP solutions provider in Qatar. They provide reliable and authentic services to organizations and help them achieve their business goals. When you work with Zerone, you will realize that they set up a modular system which is a major trend in today’s ERP market. The company also configures solutions that enable you to smoothly conduct your day-to-day operations.

Planning is an important part of management. There cannot be success without planning. Better the planning, more the success. When a project is planned 200%, the success expected is 80 to 90%. No matter how well we plan, some factors cannot be predicted or they are beyond one’s scope. A daily lesson plan has to be prepared by teachers. A wedding or a trip has to be planned. These are small term projects. It shows how important planning is for an enterprise: It is long term and complex. An entrepreneur invests valuable time and money in business. These are his basic resources, from which he has to generate maximum profit. Naturally, the resources have to be utilized carefully. This is not possible without planning. Enterprise Resource Planning or ERP as it is called refers to a system of management information. ERP is crucial to business as it helps to maintain the flow of information between all business functions within and without the business premises. A number of stakeholders are involved in business and the ERP system coordinates the business activities and the stakeholders.

The history of ERP

A business organization consists of a number of separate departments like HR, finance and accounts, manufacturing units, administration etc. Each department was isolated and used a separate computer, maintained data limited to activities in their own department and worked as segregated units. For paying the salary of an employee, the payroll department had to acquire information from the HR department. When there are thousands of employees, there is a rare possibility of information about employees being misplaced, exchanged or deleted. In case incorrect information gets transferred to the payroll department, there can be a lot of confusion and problems. Each employee was usually assigned a number and this caused greater confusion. The number was the only common data shared by all departments. Hence, an employee could not receive payment without a number.

This kind of segregation affected the spirit of unity, a sense of oneness that is so important for a single business enterprise. One cannot get the feeling of working towards a common goal when they are set apart from each other in the system. The mind-set was so formed that people in the finance department cared least about employee level data except the amount of salary to be paid, the benefits, tax payments etc.

ERP software came as a blessing. It saw rapid growth in the 1990s. Originally, the term came from materials requirements planning, which later evolved to manufacturing resource planning (MRP) and finally became Enterprise Resource Planning. It combined the data of formerly separate departments. It eased the functions and synchronization across multiple systems. It helped to standardize software specialities needed in large organizations.

The currently available ERP software can take advantage of cloud computing. It is highly advanced software that helps to manage all activities in an organization efficiently. Almost all kinds of activities are automated with ERP, leaving the top level personnel to concentrate on core level activities.

Outsource ERP

What ERP can do for your business

  • ERP streamlines different processes and workflow.
  • It enables sharing of data across various departments in an enterprise.
  • It helps to improve efficiency and productivity
  • It helps better tracking and forecasting of business activities anywhere within the enterprise. It enables monitoring projects constantly.
  • It saves considerably on overhead costs.
  • Fewer personnel are required to manage separate systems.
  • ERP helps an enterprise to provide better customer service.
  • It helps to maintain control over assets, cash flow and accounting.
  • With ERP, you can streamline supply chain and operational functions like manufacturing, inventory and sales order processing.
  • It helps to deliver products and services in time.
  • It supports the HR management functions like procuring, hiring and retaining good personnel.
  • It makes possible easy reporting, analysis of data and smart decisions using business intelligence tools.

Thus we observe that ERP caters to all departments in an enterprise including financials, supply chain, manufacturing, operations, reporting and human resource.

Nowadays, ERP systems can be deployed either on-premises or in the cloud.  With the right enterprise resource planning software, all your business processes come together for easy collaboration and rapid decision-making to enhance your team’s overall productivity.

Why outsource ERP implementation?

Technology is advancing fast. The current ERP application software packages include a host of benefits with enhanced connectivity and superior performance. The functions extend far beyond common back-office functions.

ERP Implementation outsourcing is advisable for the following reasons:

  • Most organizations do not have the expertise or experience in their organization to implement a major ERP package.
  • Most implementers have a systematic approach to installing these types of
    business systems and have perfected the approach through many installations.
  • Organizations cannot or will not spare people up towork solely on an implementation.
  • Bringing in implementation consultants helps by bringing expertise in to reduce the workload on the
    day-to-day people who already have fulltime jobs within the organization.
  • Assuming the responsibility of ERP implementation in-house can lead to failure and frustration.
  • It actually depends on the size ofthe organization and the size of the ERP package. The bigger both are, the more likely outside help will be needed.

Outsourcing ERP leads to financial benefits. It simplifies operational efficiency. The ERP products are upgraded and enhanced periodically. The vendors upgrade their services in accordance, making available the latest technology. Vendors train personnel as per requirements. The services are based on monthly fixed charges. Thus, organizations can maintain and control cash flow. There is no need to purchase expensive software, change the software every time it is upgraded and train personnel for the developing technological advancements. It essentially simplifies the conventional complexities in implementation and evades the crisis of hiring, retaining and training IT staff to run the concerned applications.

Some precautions need to be taken in this regard. If outside consultants are going to be brought in for an ERP implementation, credentials, references, and must be checked to ensure that the consultants can actually do what they claim they can do.
When it comes to outsourcing organizational functions, the question How to outsource is not as crucial as Whether to outsource. ERP being strategically connected with all the core business processes of an organization, and hence perceived as the central nervous system of the company, many would consider keeping such an extreme strategic aspect of the business well within the organization walls. However, the benefits of outsourcing outnumber the disadvantages. It is for each company to decide what suits them most.

In the long run, outsourcing ERP implementation tasks will be a smart move for the business.

ERP solutions are provided by Zerone Technologies – including Microsoft Dynamics AX, Microsoft Dynamics NAV and Oracle. Zerone Technologies is the best ERP service provider offering the latest upgraded software at reasonable costs.

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