Streamline Your Documentation with Zerone HiTech’s Document Management System
Managing and controlling documentation is essential in regulated and competitive environments. Using a document management system (DMS) helps companies be more efficient, increase productivity, and speed new products to market.
Key Features of Zerone HiTech’s DMS
Zerone HiTech’s Document Management System (DMS) enhances efficiency by incorporating the following core features:
Storage and Organization
- Department Level Storage: Organize documents at the departmental level.
- Project Level Storage: Manage documents by project for easy access and organization.
Document Management
- Document Transmittals and Submittals: Efficiently manage document transmittals and submittals.
- Correspondence Management: Handle correspondences between consultants, sub-contractors, and clients.
- Approval Cycles: Ensure documents go through an approval cycle before being shared externally.
- Document Transfers: Facilitate shallow transfer of documents between departments and within departmental staff.
User and Manager Tools
- Dashboard: Provide department managers and secretaries with a comprehensive dashboard.
- User Inbox: Display read/unread items separately for better organization.
- Alerts and Notifications: Set alerts for date fields and receive notifications for changes in choice fields.
Advanced Document Handling
- Document ID Extension: Define document preferences and running numbers.
- Discussion Comments: Add comments to each document in a balloon format.
- Duplicate Detection: Automatically detect duplicate documents.
- Single to Set Conversion: Convert a single document to a document set.
Libraries and Uploads
- Document Libraries: Manage documents in organized libraries.
- File Uploads: Support single file and multiple file uploads.
- Check-In/Check-Out: Control document versions with check-in and check-out features.
- Versioning: Maintain document version history.
Metadata and Search
- Metadata: Use enterprise metadata for detailed document categorization.
- Content Search: Search inside the content of Office files and searchable PDF files.
- Lookup Fields: Utilize lookup fields within lists in the same site.
- Centralized Metadata Lookup: Centralize metadata for consistent document management.
Workflow and Storage
- Workflows: Implement out-of-the-box (OOB) workflows for approval, feedback, and review.
- Remote BLOB Storage: Recommended for individual file sizes consistently beyond 20 MB.
Additional Features
- Offline Access: Access documents offline with SharePoint Workspace.
- Send as Attachments: Easily send documents as attachments via Outlook.
- e-Forms: Utilize 15 standard e-forms for efficient document handling.
Zerone Document Management Systems Editions
DMS Foundation
- Platform: Built on the free Microsoft SharePoint Foundation 2010.
- Request for Pricing: Contact us for pricing details.
DMS Enterprise
- Platform: Built on Microsoft SharePoint Server Enterprise (separate Server + CAL licenses required).
- Request for Pricing: Contact us for pricing details.
Additional Features in DMS Enterprise
- OOB Workflow Templates: Utilize pre-built workflow templates.
- e-Forms: Enhanced e-forms for complex document management needs.
- Enterprise Metadata: Advanced metadata features for detailed categorization.
- My Site: Personal site for every employee for better organization and access.