Managing and controlling documentation is essential in regulated and competitive environments. Using a document management system helps companies be more efficient, increase productivity, and speed new products time-to-market.
DMS from Zerone makes companies more efficient by incorporating the following core features
- Departments level storage
- Projects level storage
- Manage Document Transmittals, Submittals
- Manage Correspondences between Consultants, Sub-Contractors and Clients
- Documents can go through Approval Cycle before it is being shared outside
- Transfer document between Departments (shallow transfer)
- Transfer document within the Department Staff (shallow transfer)
- Dashboard for Department Manager / Secretaries
- User Inbox
- Read/Unread Items displayed separately
- Set alert for date fields – to Created, Modified or any other User
- Receive notifications for change in Choice fields
- Document ID extension allows you to define Document Preference and Running Numbers
- Discussion Comments for each Document in balloon format
- Detect duplicates for any document
- Convert a single Document to Document Set
- Document Libraries
- Single File and Multiple File Uploads
- Check-In, Check-Out
- Versioning
- Multiple File Types Support
- Offline access with SharePoint Workspace
- Folders and Document Sets
- Metadata
- Enterprise Metadata
- Search inside content of Office files
- Search inside searchable PDF files
- OOB Workflows (Approval, Feedback, Review)
- Remote BLOB Storage (recommended if individual file sizes are consistently beyond 20 MB)
- Lookup Fields within the Lists in the same Site
- Centralized Metadata Lookup
- Send documents as attachments by Outlook
- 15 Standard e-Forms