Since the inception of globalization the world has become more mobile than ever before. The concept of sitting at a desk and working in the office between fixed hours no longer exists. Office work can be done from anywhere. Tasks and documents can be shared easily and working in collaboration from different locations cross the world is fast becoming a trend. This is exactly what Enterprise Mobility implies. It points towards a shift in work habits with more people working from outside the office using mobile phones and other hand-held devices and cloud based services. Enterprise mobility is supported by smartphones, tablets and similar devices that are becoming smarter day by day as more apps and software are being added constantly. Social media have also complemented enterprise mobility.
Most companies rely on field operations like sales and marketing. Companies that provide services to customers also find EMS convenient. Even companies that follow the traditional office model are adopting EMS. The entire business world is rapidly getting accustomed to enterprise mobility.
Difference between central office model and EMS Implementation
The traditional central office model has a definite structure. Different departments in an office handle different functions. There are department heads and employees working under them in their departments, all having a fixed position in a hierarchy. Their heads report to the central authorities who have complete control over all functions in the entire organizations. Important decisions are taken by the higher authorities and circulated across the organization systematically. The main advantage is the ability to control and monitor what goes on in the whole organization. Documents are preserved centrally and meted out to concerned authorities as and when required. All details of document exchange and access are maintained and updated regularly. This procedure ensures safety, secrecy and security of important data.
In the EMS Implementation model, employees may work from anywhere. Data is stored in cloud and all those who possess the password can access documents from anytime, anywhere. Several people work on the same document at a given time. Work can be done by using convenient and smart devices like phones and tablets that are portable. Decisions can be taken faster because of good communication. There are several options for communication like telephone calls, emails, online chatting, social media, teleconferencing, video conferencing and Skype.
Coordination of tasks and functions is difficult. There is no way to monitor the activities of employees at different places. People may forget to log out or run out of power in which case data may get leaked. In spite of cyber security measures, there are chances of mails getting hacked. An employee may work in the presence of some unconcerned person who may misuse the information he may peep at.
In spite of some problems, EMS Implementation overpowers the traditional office in a number of ways. A study showed that companies that do not adopt the EMS model find themselves lagging behind and soon go out of the ring.
Specific features of EMS Implementation
Portability – Employees can carry portable devices as if carrying the whole office table with all the files piled upon it.
Sharing – Employees can share documents via devices and internet. Camera shots and images captured can be immediately circulated among the concerned staff.
Availability – An employee who remains absent from duty is difficult to approach in the conventional system. In EMS, one may not be on duty but one can cooperate in case of emergency. Bothe people, materials and documents can be quickly and easily made available at any time.
Access – Accessing documents or data has become simple. Employees who are lowest in hierarchy do not have to confront authorities, seek permission or sign papers; they have free access to all documents that they are likely to need. Access to drawings, plans and personal records are all easily available.
Independence – When data is stored in cloud as a common reservoir and anyone can access it, employees experience a sense of independence in the work system. Often, there is little or no need of intervention. Each employee is given his own private device for use anywhere. This increases the sense of independence.
Mobility – Last but not the least, mobility adds to independence. People prefer to move around rather than remain fixed to a spot through several work hours. Freedom to move around or mobility has an inherent feeling of liberty.
Getting accustomed to EMS
Adopting EMS may appear to be rather daunting initially. There are some issues that prove to be obstacles. If employees are going to use devices, the question is whether they should arrange for their own devices whether the devices will be provided and controlled by the organization. If EMS has to work, the employees must carry the devices with them wherever they go. This leads to security issues. When all documents and files are going to be shared by a number of people in various locations security systems must be established. Rules and norms must be laid down. There has to be some centralized governance system.
In spite of some challenges, the fact remains enterprise mobility software solutions enable organizations to function better, faster and to optimize business resources.
Zerone HiTech is the best EMS partner in Qatar for several reasons.
The company can adopt change as quickly as technology demands. The company offers a range of tools and services as and when required by customers.
- At Zerone HiTech, you will be working with a team of experts that will suggest a strategy to achieve your enterprise mobility goals. The consultation will be free of charge.
- You can design and customize mobile applications the way you want.
- You can select and implement your own security systems.
- You will get the advantage of cloud storage.
- You can develop apps as per your requirement for all kinds of hand held devices.
- We have pre-prepared frameworks to choose from for temporary minor functions or for complete enterprise solutions.
Zerone, Qatar, offers products and solutions on IT, telecom infrastructure and software solutions for the fulfilment of requirements of small and large sized organizations.